As a condition of placing any order with Meeting Tomorrow, you agree to the following terms and conditions. The terms “Meeting Tomorrow,” “Provider,” “we” or “our” refer to Meeting Tomorrow, Inc. The terms “Client,” “you” or “yours” refer to the customer ordering Meeting Tomorrow services, equipment rentals, or products. All orders placed by you or the authorized credit card users will be subject to these terms and conditions, unless otherwise agreed by both you and Meeting Tomorrow in writing, and acceptance of any orders by you is conditional upon your agreement of these terms and conditions.
Scope of Services
Client is partnering with Meeting Tomorrow to support their technology or audio visual needs as detailed in this Agreement and the order confirmation for the rental. This solution is provided for temporary use by Client and should be returned to Meeting Tomorrow in the same condition it was received at the end of the rental period. Meeting Tomorrow guarantees that the equipment will be delivered in working condition prior to the rental duration.
While the equipment is onsite at your delivery location, it is your responsibility to ensure that the equipment is not stolen, damaged, or otherwise harmed. You agree to use the equipment in a careful and proper manner and you shall not use the equipment in any way that is inconsistent with its intended use. You are responsible for paying repair or replacement fees associated with any loss or theft of, or damages to, the equipment while the equipment is at the delivery location to the extent that the damage is not covered by Accidental Damage Coverage or Theft Coverage if you have purchased either coverage option. Equipment must be returned to Meeting Tomorrow in its original state and usable by Meeting Tomorrow. You are responsible to either help resolve the issue or pay for a full replacement of the equipment if the equipment is returned not in its original state. This also applies to equipment returned to Meeting Tomorrow with its software in an unusable state (e.g. with Apple iCloud Activation Lock or Jailbroken). Client is responsible for both the equipment requested as well as all supplemental equipment provided including, but not limited to, spare equipment, charging adapters and protective cases.
The equipment rental period begins the day after the equipment is delivered, or the day after the first delivery attempt is made. It is not Meeting Tomorrow’s responsibility if the delivery service (e.g. FedEx) is unable to deliver to your requested delivery address. After the length of your rental period is completed, the equipment package and provided prepaid return shipping label must be received and scanned by FedEx on or before the listed return date. It is your responsibility to return the gear to your local, authorized FedEx location, or schedule a FedEx pick-up service. If the return label is not received and scanned by FedEx, a late fee will be automatically charged. Late fees will be charged weekly until the provided return label is scanned by FedEx, proof that the equipment has been shipped back to Meeting Tomorrow is provided, or Meeting Tomorrow receives the rental equipment. If equipment is not returned, weekly late fees will be automatically charged until the replacement cost of the equipment and supplemental equipment on your order is recouped in full. Please refer to your order confirmation for the return date or call Meeting Tomorrow directly for any questions you have on returning your rental. You may also visit www.meetingtomorrow.com/returns.
Meeting Tomorrow will provide, to the best of our ability, rental equipment with features and specifications within the range described on our website. However, equipment features and specifications are not guaranteed. Additionally, equipment may be automatically upgraded to different features and specifications based on Meeting Tomorrow’s inventory availability. Meeting Tomorrow is not responsible for the compatibility of the equipment rented pursuant to this agreement with any equipment supplied by you or a third party with whom you contracted.
Meeting Tomorrow provides business-to-business equipment rentals. Meeting Tomorrow does not provide equipment rentals intended for personal use. All orders are subject to an internal review to verify the intended use of the rental equipment and/or your affiliation with your business; you may be asked to provide additional information before the order is fully processed. Meeting Tomorrow reserves the right to delay or cancel an order if sufficient information cannot be provided to verify the legitimacy of your business or organization. Orders will be refunded in full if Meeting Tomorrow cancels your order.
In consideration for the services, equipment rentals, and/or products you order from Meeting Tomorrow, you agree to pay the total fees due as listed on your order confirmation. You also authorize Meeting Tomorrow to charge the credit card on file for all outstanding payments and fees in accordance with this Agreement upon the end of the rental period specified in this Agreement, including but not limited to charges for optional services, rental extensions, and Meeting Tomorrow’s expenses associated with loss of, or damage to the equipment. Applicable use or other transaction taxes imposed on you by any third parties in connection with your order or rental of the equipment or rendering of services are solely your responsibility to report and pay.
If you need to cancel your full order or a portion of your order, you are required to notify Meeting Tomorrow in writing. Dependent on when the order is cancelled in advance of the rental, a cancellation fee will be due. If the entire order or a portion of the order is cancelled:
Ten business days or greater before the delivery date, a full refund will be processed
Within three to nine business days before the delivery date, a refund of 50% will be processed
Any order cancelled within two days of the delivery date will not be refunded.
ACCIDENTAL DAMAGE COVERAGE
Meeting Tomorrow offers optional Accidental Damage Coverage which covers any damage incurred to the equipment during your rental period that was not caused by intentional damage, gross negligence, theft or loss. If you do not choose Meeting Tomorrow’s Accidental Damage Coverage, you will be wholly responsible for any damages to the equipment whether non-intentional or intentional. If you have purchased the Accidental Damage Coverage it will be noted on your invoice/order confirmation.
Meeting Tomorrow offers optional Theft Coverage which covers any theft of the equipment. If you do not choose to purchase the theft coverage, you will be wholly responsible for any loss of the equipment whether intentional or unintentional. If you do purchase Theft Coverage and need to leverage the policy, you are required to send a copy of the local police report to Meeting Tomorrow within 24 hours of the occurrence. If you have purchased the Theft Coverage it will be noted on your invoice/order confirmation.
ORDERS WITH DATA PLANS
Data usage must be limited to the number of gigabytes per unit outlined in the order confirmation. If more data is used on any individual unit than the agreed upon amount, data overage fees will be added to the final invoice at the following rates: For every (1) GB exceeding the agreed upon amount per unit a $25.00 fee will be applied. If a data plan is included in your order, it will be listed on your order confirmation. Meeting Tomorrow is not responsible for cellular bandwidth or connection as they cannot control the network internet bandwidth or data connections from any service provider.
ORDERS WITH DEVICE CUSTOMIZATION
Meeting Tomorrow offers optional customization services. If device customization has been purchased it will be included on your invoice/order confirmation. Customization details must be provided to Meeting Tomorrow no later than 14 days prior to delivery. If the customization details are not sent to the Meeting Tomorrow by the date agreed upon, additional service fees may be added to the invoice for expedited customization services. Meeting Tomorrow will make best efforts to honor late customization submissions, but requests are subject to approval to determine feasibility.
Meeting Tomorrow offers optional onsite support services. If onsite support services has been purchased, your order confirmation will detail the contracted onsite services that will be provided in support of your rental. Any standard onsite technician support that is added to an order or required outside of the timing listed on your order confirmation will be billed at our standard rate ($85/hour/technician) during business hours (8AM-5PM local time) and our overtime rate ($127.50/hour/technician) outside of business hours. Additional fees may apply for non-standard specialized technicians. Should Meeting Tomorrow arrive for setup at the scheduled time and be unable to begin or, be unable to begin strike at the expected time for reasons out of their control, additional fees may be incurred by Client.
Client may determine before or during a rental that additional services not originally included in this Agreement are necessary. Meeting Tomorrow will make best efforts to honor all change requests, but each request is subject to review to determine feasibility.
You agree to pay for any billable services requested by representatives from your company. Pricing adjustments for any approved changes will be based on that specific component of the rental including any associated labor, equipment fees, or expedite fees. Meeting Tomorrow will provide you with an updated invoice reflecting any additional fees following the rental.
EMPLOYEES AND CONTRACTORS
In an effort to maintain its status as one of the leading providers in its industry, Meeting Tomorrow expends significant sums of money to train and maintain a quality workforce, as well as maintaining relationships with independent technicians throughout the United States. Accordingly, you agree that you shall not (and continuing for a period of 12 months from the last date Meeting Tomorrow provides goods or services to you) solicit, hire, or contract with, directly or indirectly, any employee, partner, subcontractor or independent contractor of Meeting Tomorrow for the purpose of obtaining services directly competitive with the services provided by Meeting Tomorrow. You acknowledge that in such case Meeting Tomorrow will suffer irreparable harm.
You agree that Meeting Tomorrow may use your company name and information in marketing materials and website listings of customers.
MUTUAL FORCE MAJEURE
Neither Party shall be liable for and will not be responsible for any delay or failure to perform the services under this Agreement if such delay or failure results from fire, explosion, labor dispute, earthquake, hurricane, casualty or accident, lack or failure of transportation facilities and/or services, lack or failure of telecommunications facilities and/or services including Internet services and satellite services, vandalism, epidemic, flood, drought, or by reason of national emergency, war, terrorism, revolution, civil commotion, blockade, or embargo, delay from suppliers, act of God, any inability to obtain any requisite license, permit or authorization, or by reason of any law, proclamation, regulation, ordinance, demand or requirement of any government or by reason of any other cause whatsoever, whether similar or dissimilar to those enumerated, beyond the reasonable control of either Party.
Client agrees to defend, indemnify and hold harmless Meeting Tomorrow, including its officers and employees, from any and all claims, suits, damages, losses, liabilities (including but not limited to Workers’ Compensation claims) arising from Client or Client’s agents’, subcontractors’ or guests’ use of the equipment or Client’s violation of this Agreement. Client agrees that Meeting Tomorrow shall not be liable for any damages that exceed the amounts paid by Client under this Agreement, and Meeting Tomorrow shall not be liable to Client for (i) any direct or indirect lost profits damages, indirect damages, punitive damages, special damages, exemplary damages, incidental damages, or consequential damages or losses related to or arising out of this Agreement, tort, strict liability, or product liability; or (ii) for any damages or losses related to lost revenue, loss of business or goodwill, loss of use, replacement goods, cost of replacement goods, loss of technology, rights or services, loss, corruption or alteration of information, software, hardware, files or data related to or arising out of this Agreement, tort, strict liability, or product liability.
GENERAL TERMS AND CONTROLLING LAW
These terms and conditions together with Meeting Tomorrow’s order confirmation(s) represent the complete Agreement of the Parties, supersedes any previous communications between the Parties, and no terms or conditions in any way adding to, modifying or otherwise changing the provisions stated herein and in Meeting Tomorrow’s order confirmation shall be binding upon Meeting Tomorrow unless made in writing and signed and approved by an officer of Meeting Tomorrow. You represent and warrant that you have not relied and cannot rely upon any representation or warranty made by Meeting Tomorrow pertaining to the matters concerning this Agreement, except to the extent that such representation or warranty is expressly set forth in the terms of this Agreement. Neither Party may assign its interest under this Agreement to any other Party without our prior written consent; provided, however, that Meeting Tomorrow may assign this Agreement without such consent in connection with a merger, acquisition, corporate reorganization or sale of all or substantially all of its relevant assets. This Agreement and all rights and obligations hereunder shall be governed by the laws of the State of Illinois in the discretion of the Party filing a claim or commencing litigation. The exclusive jurisdiction and venue of any legal proceedings for the resolution of disputes arising out of or in connection with this Agreement shall be a court of competent jurisdiction in Cook County, Illinois, USA. To the extent permissible by law, the Parties waive a trial by jury in connection with any legal proceeding arising out of or in connection with this Agreement. In the event any legal action is commenced by you or Meeting Tomorrow for the purposes of enforcing any provision of these Terms and Conditions, or in connection with any breach of this Agreement, Meeting Tomorrow shall be entitled to its reasonable attorney fees, expenses and court costs should Meeting Tomorrow prevail in the legal action.